11 Best AI Note-Takers for Meetings in 2025
Meetings are getting better with AI. There are many tools now that can organize meetings for you and transcribe all of them giving you insights. Here are the best AI meeting tools out there.
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Finding the right AI note-taker can be overwhelming. Whether you're looking to use one in your next meeting, or within your team to save some admin time. But which one do you choose?
There's much to know, understand, and research to pick the best. We've added 25 of them to a meeting and found the best ones worth your time. But first let's explore what an AI note-taker is and what it can do for you.
What is an AI note-taker?
An AI note-taker helps you transcribe meetings, summarize them & produce insights. This is based on the meeting discussion. Many AI note-takers allow you to chat with your notes after the meeting. They can be used with Microsoft Teams, Zoom, Google Meet or even in the background. People use these AI note-taking tools to save time preparing, taking meeting minutes & after meetings.
Best AI Note-Takers
The ability to join discussions and consolidate everything for you is now a superpower millions of people are racing to acquire. AI note-taking is simple to use. Many of these tools plug in with Google Meet, Zoom, Cisco Webex or Microsoft Teams, working in the background to spout out summaries and insights for you. Here's our picks:
1. Fellow
Best All-Round
Fellow is designed for teams to take meeting notes using AI. It works with Google Meet, Microsoft Teams & Zoom to capture meeting notes. Fellow offers a decent set of features that allow your team to not just collate AI notes, but extract action items from meetings, set-up automations, book meetings using a calendar & more.
Fellow tends to be a better option for teams that want the whole meeting experience to be captured. Suitable for sales, marketing or freelancers for internal and external meeting management.
Best For
Designed for teams
Good for pre, in & post-meetings
Pricing & limits
Limited to 5 AI meeting notes per month
Business pricing unlocks the unlimited use & access
Solo users can use for $19 per month, billed annually
Why it's good
Easy to use design & feel
Accurate transcription
Good sharing features like clips & action items
Redaction feature for removing mentions
Things to consider
The free plan limits you to 5 meetings per month
To access team pricing you need 3 users minimum
Where to download it
iOS, Android, macOS, Windows & web
Our verdict
We were impressive with Fellow. The combination of features for those who have lots of meetings is fantastic. The balance of the pre and post meeting management works very well and in our tests we found it to be one of the better all-round tools in our list and well worth exploring if you want to bake it all in one app.
2. Otter Notes AI
Best for Transcription
Otter AI is a transcription tool that can be used for meeting notes.
Many people use Otter AI for transcribing meetings as they have been a popular option for many years. The tool works by capturing your transcript in tools like Zoom, Google Meet & Microsoft Teams, turning it into notes, AI summarizes and allows you to use AI chat to communicate with the notes. Otter is a well-known name in the transcription space and comes with many solid integrations for saving time after meetings.
Best For
Accuracy of live transcription
Good for individuals and teams
Pricing & limits
Allows up to 300 minutes of monthly transcription
Around $8 per month to upgrade to premium subscriptions
Why it's good
Easy to use and functional
One of the only live transcription tools
Otter AI chat is baked into free access
Translates to French and Spanish too
You can connect meeting slides in-line from powerpoints
Very popular for sales with a dedicated sales experience
Things to consider
Otter AI had privacy concerns in October 2024
Where to download it
iOS, Android & web
Our verdict
Otter has been around for many years, we used it many years before. These guys have cracked the quality of transcription. Having the Otter AI assistant to answer questions and use to better learn from your meetings is a good things to have. With 300 minutes free, if you had 6 meetings per month at 45 minutes, you'd be fine to use.
3. Fireflies AI
Fireflies AI is a good all-round free AI note-taker to consider for your notes.
Many people like to use it for meeting transcriptions with helpful features like soundbites and AskFred, AI assistant to help ask questions about meetings. One of the good abilities in Fireflies is there is no video meeting recording, which is a feature for many that is just a bonus. The application bakes in features like soundbites, AskFred and more features to help save time summarizing meetings.
Best For
Freelancers
Individuals
Smaller teams
Pricing & limits
Unlimited transcription with extension
Total storage limit is 800 minutes
$10 per user, per month (annual) to upgrade to full unlimited access
Why it's good
Easy to use design and feel
Soundbites is a good feature for clipping audio
No video recordings as part of free (not needed for most people)
You can upload past meetings using MP4 files
Use the "AskFred" AI feature in free pricing
Things to consider
Not as comprehensive meeting summaries as others
Action items are limited in the basic pricing
Where to download it
iOS, Android, Web
Fireflies AI verdict
Fireflies is a good all-round AI note-taker with good abilities. It serves the basic AI note-taker well with some AI chat abilities with AskFred that can be helpful for managing your discussions. It isn't too pricey either for those who want something that isn't going to blow you away
4. Notta AI
Notta AI is one of the most used tools on the market with over 7M users worldwide.
Being one of the most popular options, doesn't mean you are always the best. Notta offers a range of abilities that allow you to modify transcripts, vocabulary, AI notes within your transcripts, download functions and much more.
As a Japanese based company, Notta does well to offer multi-language transcriptions for meetings with multi-speakers as part of their premium options. Notta lets itself down with aggressive pop-ups and pushes to become a premium subscriber, more so than many of the other options on the list.
Best For
Individuals
Smaller teams
Pricing & limits
120 minutes per month transcription
Limit of 3 minutes per transcription per recording
Priced at a reasonable $99 per year pricing
Why it's good
Easy to use and approachable
Good range of apps and tools to access
Known for multi-lingual transcription
Transcription and notes were good
Good range of text modification features like vocabulary
Things to consider
The 3 minute limit per transcription is not good
Aggressive pop-ups if you decide not to upgrade to premium
Quite cluttered even inside the documents experience
Where to download it
iOS, Android, web
Used by 7M users worldwide... that's a lot!
5. Fathom
Fathom offers a lot baked into their free transcription tool.
As part of Fathom, you get unlimited transcriptions and for the budget conscious, this could be a perfect starting point. On top of that, you earn rewards or points, per meeting, earning points means prizes too. Fathom is easy to use, comes with some good sharing abilities and accurate transcription.
It isn't the most attractive option out there but it does serve as solid choice for those who want something reliable and happy to include a banner in their meetings, as an enforcement for unlimited use.
Best For
Budget conscious solo users
Pricing & limits
Unlimited transcriptions on free plan
There are limitations for the free plan
The monthly upgrade to remove limits is $19 per month
Why it's good
Easy to install and use
Works with a wide range of tools
Good transcription and template building for adding context
Fathom points gained earn rewards
Good for the basic user
Things to consider
Not the most attractive option on the list
If you don't upgrade, you get in meeting banners
Where to download it
iOS, Android, macOS, Windows & web
6. Granola AI
For macOS users, Granola AI is one of the best choices.
Unlike many of the other AI note-takers, it requires no plug-in into each meeting, working in the background to reduce the constant reminder for people joining the meeting about the AI note-taker joining. Granola works nicely if you want to take notes during meetings and want to combine them with AI to make better notes. This allows you to have a bit more control, but also tailor the AI to be more contextual at what matters most.
It lacks action items or more meeting collaboration abilities, but as a personal AI note-taker, it does well for macOS users who want to use it in the background.
Best For
Mac users
Pricing & limits
Free for up to 25 meetings
Costs $20 per month for unlimited access
Why it's good
Background AI note-taking, no plug-ins
Allowing you to take your notes is very helpful
Create your own meeting templates
Works offline to take notes now
Things to consider
Only for macOS users
Much more basic than other options
Where to download it
macOS
7. Supernormal
Supernormal is a good all-rounder, much like Fireflies offers a similar set of features and a good offering for those wanting some help with task management alongside too.
The tool is good to use and one of the strong tools in Supernormal is the tasks and agent abilities you can add to each of the meetings you do, or set-up automatically. The features were liked the most were the tasks abilities allowing you to assign tasks to others, the insights for clipping the best bits of meetings for knowledge management and the transcription abilities.
The AI search lacked in our tests in bringing together all the previous meetings and the insights from them.
Best For
Individuals
Smaller teams
Pricing & limits
1,000 minutes of storage per user, total
Limited access for free pricing
Why it's good
Good meeting transcription abilities
For task management, they have Kanban modes
Great way to extend meetings with section creator (premium)
Chatting with the AI search allows you to clip "insights"
Things to consider
Not as good AI search - didn't find backdated meeting information in our tests
Enforces automatic sharing of notes post-meeting, not best for knowledge conscious
Where to download it
Web
8. Sana AI
Sana AI is a enterprise-ready AI note-taker with powerful abilities.
It is recommended more for those that will use it for AI agents and task management, as this is the area it excels the most in. You get free access to up to 20 meetings a month, each transcript is accurate and you can use the AI chat feature to communicate with each of the meetings you have.
The real power comes with the abilities with AI agents. These AI agents can be set-up to help get teamwork done for you and one of the things that they are pushing towards as a company.
Best For
Good for AI agents
Suitable more for enterprise level
Pricing & limits
Free to use for 20 meetings per month
Premium starts at $30 per month, a more premium tool
Why it's good
One of the better AI transcription
Use AI chat with each meeting, with web search too
Great for meeting profiles before and after
Works well for tasks and AI agents to create processes after
More suitable for larger scale teams and businesses
Things to consider
Good for the everyday user with 20 meetings
Not for everyone, much more suitable to large teams
Where to download it
Web
9. Bluedot
Only use Google Meet and want something more discrete.
Bluedot is a good Google Meet AI note-taker with good for quick capture. The free plan will only get you 5 meetings, not monthly, but lifetime, so a premium plan will be required. We were impressed with how it worked quickly, allowed you to jump right into the meeting transcript afterwards and worked in the background well.
For those who might want to replace Loom, they have a screen recording tool baked into the Chrome extension that also works with Arc and Brave for quick explainer videos.
Best For
Only for Google Meet users
Screen recordings too
Pricing & limits
5 meeting limit, lifetime
You can get access to the non-video plan for $14 per month
So not good for free, ongoing users
Why it's good
Works in Google Meet, but in the background
Easy to use with the Chrome extension
Opens up post-meeting to analyze and detail the meeting
Doubles up as a screen recording tool too as a Loom replacement
Really nice feel & look
Things to consider
Has a maximum limit of 1 hour per recording (in premium)
Zoom importer only works in Business pricing plan (good for external meetings)
Where to download it
Chrome Extension, works with Arc & Brave too
10. tl;dv
You may have heard of these guys from their social media efforts.
They aren't just funny on TikTok, but have built a well-created AI note-taker, that's much more tailored for sales teams or those sealing deals with clients.
tl;dv creates a good, easy to use AI note-taker that has unlimited meetings for individuals and some unique features in the premium pricing that caught our attention. AI reports help you summarize meetings and extract the most important metrics for key objectives you might be working on. The other feature that we liked was the monitoring of staff meetings for those teams.
Looking like they are aiming to be more of a sales insight platform in the longer term, this app impressed us.
Best For
Sales teams
Individuals or small teams
Pricing & limits
Free plan includes unlimited meetings & viewers
Some limitations on the density of AI summaries provided
Why it's good
One of the better, easier looking to navigate and use
Unique AI reports feature that summarizes meetings & creates action points
Good for monitoring staff and performance by extracting key metrics from each meeting
Meeting templates were decent and impressive
Things to consider
Much more suited towards sales and business professionals
Where to download it
Web
11. Grain
Grain is aiming to be the AI note-taker for growing teams and as one of the bonuses of this offer free, unlimited AI transcriptions for everyday folks with a single seat license. Using this one was good, there wasn't advanced task management, or detailed features in the free offering, but it served as a great-looking, easy to use AI note-taker.
Best For
Individuals who want free tool
Growing teams
Pricing & limits
Free for unlimited meetings
Premium comes with advanced AI notes & starts at $19 per month
Why it's good
Beautiful design and abilities
Great for free use and solo note-takers
Meeting summaries are well-done and easy to follow
Things to consider
Limit of 45 minutes per meeting
Doesn't include any task panels
No integrations for solo users
Tasks are good, but hidden in the meeting
Where to download it
macOS, web
